Use Of Facilities Agreement Template

An agreement on the use of facilities helps protect your church from responsibility while providing space for outside groups to meet. You can set the conditions for the group to use your premises and indicate that they remain in good condition and return to church. You can also specify a language that says the group keeps your church unscathed and compensated. “Compensation” means that the group agrees to reimburse your church if you have to be compensated for an incident. The next time you open your facilities to an external group, make sure you are protected by using this sample form for institutions. Some churches may have a martial arts group, Scouts, daycare or a separate church that uses the building. If someone in the group is injured on their property, the church could be held responsible as the owner of the property. Such accidents can not only expose the church to legal liability, but also increase the Church`s insurance premiums. The good news is that you can minimize ecclesiastical liability by a user contract. If the event is for a group, you will need a contract to use the signed facility and an insurance certificate. If it is a marriage of a person or something for a member of the commune, an agreement to use the facilities is not required. In general, the risk should be assessed in light of the nature of the activity, the number of people involved and whether the group is made up of children or the elderly.

Many churches allow ecclesiastical plants to meet in their institutions. As a proven method, the church`s work should have its own insurance and sign a contract of use. General liability insurance is not expensive, but it provides decisive protection for both the church and the church that owns the building. It is best for each group that uses your establishment to have insurance. Your facility use agreement should include an insurance clause in the language. If the group has insurance, protecting your church is simple. Simply ask them to designate your Church as an additional insured in its general liability insurance and present you with a certificate of insurance attesting that your church has been added. This entrusts the primary responsibility to their insurance and not to that of the Church. Does your church allow outside groups to use your facilities? What safeguards do you put in place? Leave your comments below.

This is a model form and should be verified by a local lawyer. This section does not constitute legal advice and is not a substitute for obtaining a professional lawyer. Sign up to receive the latest articles, guides and news from AGFinancial. To learn more about reducing risk in the church, call our risk management team at 866.621.1787 or email me at

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